PECFA

PECFA News: Fees and Reimbursement – cPAHs and Demolition

A modified RCL soil spreadsheet has been developed to assess seven carcinogenic polycyclic aromatic hydrocarbons (cPAHs) on a cumulative basis. Using this modified spreadsheet is considered a risk assessment and may be used to determine alternate environmental standards when attaining compliance with the non-industrial RCLs is not practicable. Pre-approval by the DNR of a risk assessment proposal is required before conducting and developing the risk-based standard (e.g. by using the modified RCL spreadsheet). A second DNR approval is required to use the risk-based standards as the soil RCLs. Under the PECFA program, costs for cPAH analysis will be approved as a variance at the Staff Professional hourly rate (a reasonable amount of hours depending on the amount of data), with up to two hours of Consultant Project Manager time to review and make conclusions.

Requests to use the risk-assessment approach and alternative risk-based standards for cPAH can be:

  • Included with any other fee-based request (with no additional fee required for the cPAH calculation) submitted during the investigation or remediation phase of the project; or
  • As a separate technical assistance request with fee ($700).

It is also possible for the requests for DNR approval to be included with the closure request. In that instance, standard closure fees will apply.

For more information on the risk assessment approach or using the modified RCL spreadsheet, see:

Risk Assessment Approach for Calculating cPAH Non-Industrial Direct Contact RCLs – Wis. Admin. § NR 722.11 (1) (RR-079)

Calculating Soil RCLs for PAHs Wis. Admin. Code § NR 722.11 (1) (RR-087)

Building Demolition

Building demolition will only be reimbursed if the DNR determines that it is necessary in order to complete response actions for PECFA-eligible contamination. Costs for building demolition must be approved in advance by the DNR through a variance.

Eligible activities related to building demolition include:
• costs for consultant and subcontractors to meet pre-demolition to agree upon plan of action;
• demolition contractor costs;
• asbestos and other hazardous material inspection costs;
• abatement of asbestos/hazardous materials;
• mobilization and hourly rate for waste haulers;
• actual landfill rates; and
• actual cost of landfill environmental fee.

(Please note: DNR Project Managers have the discretion to ask for bids to obtain reasonable costs.)

Ineligible activities related to building demolition include:
• DNR fees;
• costs for consultant oversight of the demo;
• costs for consultant oversight of the asbestos or other hazardous waste abatement by certified subcontractors;
• cost to remove or haul personal property or to oversee the removal of personal property; and
• site restoration.

(Please note: Other activities may be deemed ineligible at the discretion of the DNR Project Manager.)

As the PECFA program nears the June 2020 deadline, new issues regularly come up as consultants work to close sites. The Remediation and Redevelopment Program will address these issues, providing direction and consistency in managing them. Questions about PECFA or related issues may be addressed to mailto:Jenna.Soyer@wisconsin.gov or at 608-267-2465.

Snapshot: October PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of claims and the overall budget of the Petroleum Environmental Cleanup Fund Award (PECFA) award program.

Below are the updated PECFA claim numbers for October 2017, including the number of claims received, claims paid, and the total dollar amount of claims paid in the current fiscal year.

Number Value
Claims Received 93 $366,899
Claims Paid 140 $544,365
Claims in audit line (as of September 30) 32 $124,894
Total Paid FY18 $2,190,216

Please Use Updated PECFA Forms to Avoid Reimbursement Delays

To avoid any delays in processing claims for reimbursement from the Petroleum Environmental Cleanup Fund Award (PECFA) program, the Department of Natural Resources asks agents and consultants who do PECFA work to make sure that they are using the latest, up-to-date forms from the Remediation and Redevelopment program.

You can find all the current PECFA forms on the program’s PECFA web page, under the “documents” tab.

Updated forms include the following:

Snapshot: PECFA Financials

The RR Program provides monthly updates on the status of PECFA claims and the overall PECFA budget.

Below are the updated PECFA claim numbers for September 2017, including the number of claims received, claims paid, and the total dollar amount of claims paid in the current fiscal year.

Number Value
Claims Received 137 $547,713
Claims Paid 77 $521,805
Claims in audit line (as of September 30) 76 $333,066
Total Paid FY18 $1,719,127

PECFA Claim Information Now Available at BOTW

A password-protected website that was meant to be the new home for PECFA claim information after the discontinuation of Tracker on the Web (TOTW), has itself been discontinued.

Earlier this month, the Remediation and Redevelopment Program pulled the plug on “Tracker” because the aging technology that supported TOTW was no longer maintained by the State. The Program planned to provide the same information on a password-protected website.

However, after experiencing difficulties with this website and with formatting the information to be accessible, the RR Program is taking a new approach using the familiar database, BRRTS on the Web (BOTW).

Continue reading “PECFA Claim Information Now Available at BOTW”

Snapshot: PECFA Financials

The RR Program provides monthly updates on the status of PECFA claims and the overall PECFA budget.

Below are the updated PECFA claim numbers for August 2017, including the number of claims received, claims paid, and the total dollar amount of claims paid in the current fiscal year.

Number

Value

Claims Received 81 $716,832
Claims Paid 107 $515,125
Claims in audit line (as of August 31) 13 $323,128
Total Paid FY18 $1,196,495

 

PECFA U & C Cost Schedule Task Reference Guide Posted

The U & C Cost Schedule #22 has been posted in the new format of a UCCS Task Reference Guide. This format incorporates the U & C Task Reference Guide (formerly RR-069) directly into the applicable sections of the U & C Cost Schedule. This new format will continue to be updated semi-annually and posted to the PECFA web page, under the “Reimbursement” tab, then under the “Schedule” column.

In addition, PECFA Claim Completion Instructions (RR-946) and PECFA – Claim and Cost Eligibility Overview (RR-942) have also been updated and are posted under the “Documents” tab on the PECFA web page.

 

PECFA: Tracker on the Web Discontinues and Other Important Updates

Tracker on the Web will be Discontinued Labor Day Weekend; Replaced by Password-Protected Website

Tentatively scheduled to take place on September 1, 2017, the Wisconsin DNR’s Remediation and Redevelopment Program will discontinue the online application, Tracker on the Web. The aging technology that currently supports Tracker on the Web will no longer be maintained by the State.

Continue reading “PECFA: Tracker on the Web Discontinues and Other Important Updates”

News from the PECFA Program

U&C Schedule #22 Now Posted
The Usual & Customary Cost Standardized Invoice #22 is now posted for July 2017 through December 2017. Remediation and Redevelopment Program staff are currently in the process of updating the U&C Cost Schedule #22. For now, please use U&C Cost Schedule #21 if you have questions regarding specific tasks. 

Reminder: Current Tax Forms Required
Please be aware that the Department of Administration requires that current STAR Vendor and W-9 forms are submitted each year and whenever a claimant’s information changes (name, address or EIN). Current forms can be found on the PECFA website under the “Documents” tab.

PECFA Publications
PECFA forms and publications are in the process of being updated. This will include both a discontinuation and a combination of some forms to better reflect current laws and practices, and to streamline paperwork. The following have been updated or added as new:

Additional changes and updates will be announced in a future RR Report.

Snapshot: PECFA Financials

The RR Program will provide monthly updates on the status of PECFA claims and the overall PECFA budget. The table below provides information on the number and value of claims submitted, the number and value of claims paid, and the remaining available funding for the fiscal year.

Below are the updated PECFA numbers for June 2017. The RR Program reimbursed more than $5.2 million in claims in FY17.

Number Value
Claims Received 72 $500,063
Claims Paid 119 $689,987
Claims in audit line (as of June 30) 12 $75,824
FY17 Ending Balance $410,444
Total Spent in FY15-17 biennium $10,789,556