PECFA

Reminder: Submitting Complete PECFA Claims in 2019

The Remediation and Redevelopment Program reminds claimants and agents that all PECFA claims should be complete and accurate when submitted for reimbursement.

This includes proof of payment for all invoices, properly detailed and itemized receipts, claims for eligible costs only, documentation of work performed (e.g. field notes, photographs, weigh tickets, phone logs, etc.), and proof of deductible, if applicable. All claims must also include 2019 tax documents.

Please remember to use current forms, guidance and invoices by visiting the DNR’s PECFA website.

Incomplete claims may result in delay in payment or be returned to the claimant or agent for revision and resubmittal.

PECFA Usual & Customary Schedule #25 Now Available Online

The Usual & Customary (U&C) Cost Standardized Invoice #25 and Task Reference Guide #25 are now available for January 2019 through June 2019.

Both documents are available on the Remediation and Redevelopment Program’s PECFA webpage on the reimbursement tab.

Please note the following updates:

  • A 10 percent increase in the mobilization/demobilization rates compared to the previous schedule, and
  • All standard labor rates have increased by three percent over the U&C #24 rates, and
  • The following sub-tasks based wholly or partially on labor rates were increased:
    • WAB32 increased to $81.58 to reflect the new field professional rate, and
    • VIS05 increased to $510.26 to reflect the new staff professional rate.

For additional information, please review the Task Reference Guide #25.

Snapshot: November 2018 PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of Petroleum Environmental Cleanup Fund Award (PECFA) program claims and the overall PECFA program budget.

Below are the updated PECFA numbers for November 2018.

Number Value
Claims Received 97 $1,533,854
Claims Paid 67 $698,516
Claims in Audit Line (as of Nov. 30, 2018) 44 $937,762
Total Paid Biennium to Date $9,303,919

Please Use the Revised U&C Schedule #24

There was an error in the U&C #24 Standardized Invoice that was announced in the RR Report in late June 2018.

The new Task 37 was not included in the invoice sum formula. This issue has now been fixed. Please make sure you are using the most current invoice from the DNR website.

The Usual & Customary Cost Standardized Invoice and Task Reference Guide #24 is posted on the DNR’s PECFA web page under the “Reimbursement” tab.

Snapshot: October 2018 PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of Petroleum Environmental Cleanup Fund Award (PECFA) claims and the overall budget of the PECFA award program. Below are the updated PECFA numbers for October 2018.

Number Value
Claims Received 63 $986,709
Claims Paid 104 $1,150,749
Claims in audit line (as of Oct. 31, 2018) 13 $208,695
Total Paid Biennium to Date   $8,668,687

Snapshot: September 2018 PECFA Financials

The Remediation and Redevelopment Program provides monthly updates on the status of Petroleum Environmental Cleanup Fund Award (PECFA) claims and the overall PECFA budget. Below are the updated PECFA numbers for September 2018.

Number Value
Claims Received 114 $710,264
Claims Paid 63 $334,375
Claims in audit line (as of September 30, 2018) 3 $144,260
Total Paid Biennium to Date $7,463,757

 

Important PECFA Claim Processing Update: Revised Process for IRS W-9 and STAR Vendor Forms

The State of Wisconsin’s financial system requires accurate and up-to-date tax information to ensure timely payment of invoices and reimbursement of claims related to the PECFA program. The Department of Administration (DOA) updated the STAR Vendor form to better address needed changes to claimant information (i.e. address, change of tax identification number, change of name, etc.) and to make the form more user friendly.

As of September 26, 2018, existing claimants are only required to submit the IRS W-9 form with their claims, provided there are no updates to the name, address or tax identification number previously submitted. If updates are needed to the claimant information, or if you have any questions about this new procedure, please contact Adrian Herrera for the appropriate forms to fill out and submit. Accuracy of information will be checked during the claim audit process and claimants will be contacted if W-9 information does not match the claimant information on file.

The new supplier information update forms are available on the DNR’s PECFA web page under the “Documents” tab.

CLARIFICATION: Claimants are still required to submit a new W-9 at the beginning of every year, whether or not the information changes. A copy of the most current W-9 must be included with every claim (i.e. the W-9 should have a signature and date in the year of the claim submittal). If changes to the claimant’s information are needed throughout the year, please see article above.

Snapshot: August PECFA Financials

The Remediation and Redevelopment Program provides monthly updates on the status of Petroleum Environmental Cleanup Fund Award (PECFA) claims and the overall PECFA budget. Below are the updated PECFA numbers for August 2018.

Number Value
Claims Received 67 $407,230
Claims Paid 131 $565,099
Claims in audit line (as of August 31, 2018) 5 $33,380
Total Paid Biennium to Date $7,231,590

 

Snapshot: July PECFA Financials and FY18 Total

The Remediation and Redevelopment Program provides monthly updates on the status of Petroleum Environmental Cleanup Fund Award (PECFA) claims and the overall PECFA budget. Below are the updated PECFA numbers for July 2018 and the total for Fiscal Year 2018 (July 1, 2017 through June 30, 2018).

Number Value
Claims Received 133 $947,426
Claims Paid 80 $813050
Claims in audit line (as of June 2018) 70 $318,846
Total Paid FY18 $5,859,948

 

Window Closing on PECFA Reimbursement Program; PECFA on Track to End June 30, 2020

Time is running out on a 30-year old reimbursement program that has helped clean up more than 10,000 petroleum-contaminated properties in Wisconsin.

Funded through a portion of a $0.02/gallon gasoline tax, the Petroleum Environmental Cleanup Fund Award (PECFA) program is scheduled to end in just under two years, on June 30, 2020, as authorized under Wis. Act 55 (2015).

As the end of PECFA approaches, the Remediation and Redevelopment Program offers these important reminders:

  • No new applicants. The program was closed to new applicants as of July 20, 2015. Only applicants that received eligibility on or before that date can submit claims for reimbursement.
  • Timely claim submittal. Claimants and consultants planning to seek reimbursement for costs incurred on PECFA-eligible projects are reminded that they have 180 days from the day the expense was incurred, but no later than June 30, 2020, whichever occurs first, to submit the claim to the DNR. If a claim for costs incurred is not submitted within this deadline, the costs will not be eligible for PECFA reimbursement.
  • Liability for cleanup doesn’t end when the program expires. The responsible party’s obligation to address environmental contamination associated their site continues whether PECFA reimbursement funding is available or not. Therefore, the DNR highly encourages responsible parties to complete PECFA-eligible cleanup work as soon as possible.
  • Reaching the finish line. By now, all PECFA-eligible sites should have an approved remedial action plan in place and be actively implementing remedial action (if not already complete.) Eight rounds of quarterly groundwater monitoring is required unless otherwise directed for case closure. Currently there are only eight quarters left remaining in the PECFA program.

If you have site-specific questions, please contact the project manager assigned to the site. Other PECFA-related questions may be directed to Jenna.Soyer@wisconsin.gov.