PECFA

Reminder: Please Use New PECFA Mailing Address

On June 30, 2018, the Remediation and Redevelopment (RR) Program will stop using P.O. Box 8044 for all submittals related to the Petroleum Environmental Cleanup Fund Award (PECFA) program. At that time, all RR Program mail will consolidate all incoming mail into the current program-wide mailbox below:

Wisconsin DNR – RR/5
P.O. Box 7921
Madison, WI 53707-7921

Please begin using the above mailing address for all PECFA claim submittals. Reminders will be sent throughout the fiscal year. The new address is stated on all PECFA forms.

Public Input Opportunity: Variances to the Usual and Customary Standardized Invoice for PECFA Projects

The Remediation and Redevelopment (RR) Program seeks your input on guidance regarding variances to the Usual & Customary (U&C) Standardized Invoice for Petroleum Environmental Cleanup Fund Award (PECFA) Program projects.

The guidance addresses a limited number of PECFA-eligible activities, based on their common occurrence, in order to ensure consistency in approving cost reimbursement where no standard rate exists.

Comments are due by May 23, 2018, and may be directed to Jenna.Soyer@wisconsin.gov.

Snapshot: April PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of PECFA claims and the overall budget of the Petroleum Environmental Cleanup Fund Award (PECFA) award program.

 

Below are the updated PECFA claim numbers for April 2018.

  Number Value
Claims Received 110 $585,706
Claims Paid 82 $453,113
Claims in audit line (as of April 30) 47 $167,922
Total Paid FY18   $4,976,209

PECFA Reimbursement Rate for Professional Engineers

For consultants and agents performing PECFA work, please note that the Senior Professional rate (currently $109.67) is generally expected to cover time for a Professional Engineer to review necessary documentation when required by Wis. Admin. Code ch. NR 712. This is also reflected in the current UCCS Task Reference Guide #23 (pg. 4; DNR publication RR-092a).

If consultants or PECFA agents feel the Principal rate is warranted for extremely complex sites instead of the Senior Professional rate, the RR Program asks that a justification be provided to the DNR project manager at the time of the cost request.

REMINDER: PECFA’s New Mailing Address

This is a reminder that the Remediation and Redevelopment Program will cease using P.O. Box 8044 for PECFA submittals on June 30, 2018, and will consolidate all incoming mail into our current program-wide mailbox:

Wisconsin DNR – RR/5
P.O. Box 7921
Madison, WI 53707-7921

Please use this mailing address for all PECFA claim submittals. The address has been updated on all forms.

Snapshot: March PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of claims and the overall budget of the Petroleum Environmental Cleanup Fund Award (PECFA) award program.

Below are the updated PECFA claim numbers for March 2018.

  Number Value
Claims Received 124 $534,063
Claims Paid 146 $786,043
Claims in audit line (as of March 31) 21 $110,487
Total Paid FY18   $3,067,763

Snapshot: February PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of claims and the overall budget of the Petroleum Environmental Cleanup Fund Award (PECFA) award program.

Below are the updated PECFA claim numbers for February 2018, including the number of claims received, claims paid, and the total dollar amount of claims paid in the current fiscal year.

  Number Value
Claims Received 66 $411,896
Claims Paid 50 $215,869
Claims in audit line (as of February 28) 41 $215,869
Total Paid FY18   $3,800,975

Public Input Opportunity: PECFA Usual & Customary Standardized Invoice

The Remediation and Redevelopment (RR) Program seeks your input on the Usual & Customary (U&C) Task Reference Guide #23 (RR-092) and on the Standardized Invoice #23 (RR-092a). Both documents can be viewed at the Wisconsin DNR’s web page for proposed program guidance.

Comments on these documents will be accepted through December 22, 2017.

Updates to Tasks 5, 7, 18, 26, 27 and 31 are included in the document and outlined in the public comment cover sheet.

The U&C Cost Schedule is a regular publication of the RR program and is updated twice a year. Updates generally consist of non-substantive language changes and clarification.

Comments on this document should be sent to Jenna Soyer at jenna.soyer@wisconsin.gov.

PECFA News: Fees and Reimbursement – cPAHs and Demolition

A modified RCL soil spreadsheet has been developed to assess seven carcinogenic polycyclic aromatic hydrocarbons (cPAHs) on a cumulative basis. Using this modified spreadsheet is considered a risk assessment and may be used to determine alternate environmental standards when attaining compliance with the non-industrial RCLs is not practicable. Pre-approval by the DNR of a risk assessment proposal is required before conducting and developing the risk-based standard (e.g. by using the modified RCL spreadsheet). A second DNR approval is required to use the risk-based standards as the soil RCLs. Under the PECFA program, costs for cPAH analysis will be approved as a variance at the Staff Professional hourly rate (a reasonable amount of hours depending on the amount of data), with up to two hours of Consultant Project Manager time to review and make conclusions.

Requests to use the risk-assessment approach and alternative risk-based standards for cPAH can be:

  • Included with any other fee-based request (with no additional fee required for the cPAH calculation) submitted during the investigation or remediation phase of the project; or
  • As a separate technical assistance request with fee ($700).

It is also possible for the requests for DNR approval to be included with the closure request. In that instance, standard closure fees will apply.

For more information on the risk assessment approach or using the modified RCL spreadsheet, see:

Risk Assessment Approach for Calculating cPAH Non-Industrial Direct Contact RCLs – Wis. Admin. § NR 722.11 (1) (RR-079)

Calculating Soil RCLs for PAHs Wis. Admin. Code § NR 722.11 (1) (RR-087)

Building Demolition

Building demolition will only be reimbursed if the DNR determines that it is necessary in order to complete response actions for PECFA-eligible contamination. Costs for building demolition must be approved in advance by the DNR through a variance.

Eligible activities related to building demolition include:
• costs for consultant and subcontractors to meet pre-demolition to agree upon plan of action;
• demolition contractor costs;
• asbestos and other hazardous material inspection costs;
• abatement of asbestos/hazardous materials;
• mobilization and hourly rate for waste haulers;
• actual landfill rates; and
• actual cost of landfill environmental fee.

(Please note: DNR Project Managers have the discretion to ask for bids to obtain reasonable costs.)

Ineligible activities related to building demolition include:
• DNR fees;
• costs for consultant oversight of the demo;
• costs for consultant oversight of the asbestos or other hazardous waste abatement by certified subcontractors;
• cost to remove or haul personal property or to oversee the removal of personal property; and
• site restoration.

(Please note: Other activities may be deemed ineligible at the discretion of the DNR Project Manager.)

As the PECFA program nears the June 2020 deadline, new issues regularly come up as consultants work to close sites. The Remediation and Redevelopment Program will address these issues, providing direction and consistency in managing them. Questions about PECFA or related issues may be addressed to mailto:Jenna.Soyer@wisconsin.gov or at 608-267-2465.

Snapshot: PECFA Financials

The RR Program will provide monthly updates on the status of PECFA claims and the overall PECFA budget. The table below provides information on the number and value of claims submitted, the number and value of claims paid, and the remaining available funding for the fiscal year.

Below are the updated PECFA numbers for May 2017.

Number Value
Claims Received 68 $357,590
Claims Paid 38 $163,448
Claims in audit line (as of May 31) 56 $279,340
Remaining fiscal year funding $1,030,795