The U & C Cost Schedule #22 has been posted in the new format of a UCCS Task Reference Guide. This format incorporates the U & C Task Reference Guide (formerly RR-069) directly into the applicable sections of the U & C Cost Schedule. This new format will continue to be updated semi-annually and posted to the PECFA web page, under the “Reimbursement” tab, then under the “Schedule” column.

In addition, PECFA Claim Completion Instructions (RR-946) and PECFA – Claim and Cost Eligibility Overview (RR-942) have also been updated and are posted under the “Documents” tab on the PECFA web page.

U&C Schedule #22 Now Posted
The Usual & Customary Cost Standardized Invoice #22 is now posted for July 2017 through December 2017. Remediation and Redevelopment Program staff are currently in the process of updating the U&C Cost Schedule #22. For now, please use U&C Cost Schedule #21 if you have questions regarding specific tasks. 

Reminder: Current Tax Forms Required
Please be aware that the Department of Administration requires that current STAR Vendor and W-9 forms are submitted each year and whenever a claimant’s information changes (name, address or EIN). Current forms can be found on the PECFA website under the “Documents” tab.

PECFA Publications
PECFA forms and publications are in the process of being updated. This will include both a discontinuation and a combination of some forms to better reflect current laws and practices, and to streamline paperwork. The following have been updated or added as new:

• Important Information for Appealing a PECFA Claim Decision (RR-941)
• PECFA Consulting Firm Registration Form (4400-310)
• PECFA Consultant Registration Form (4400-309)
• PECFA Deductible Financial Hardship Application (4400-290) (Formerly 4400-294, 4400-290a, RR-945)
• PECFA Remedial Action Fund Application (4400-291)

Additional changes and updates will be announced in a future RR Report.

The RR Program will provide monthly updates on the status of PECFA claims and the overall PECFA budget. The table below provides information on the number and value of claims submitted, the number and value of claims paid, and the remaining available funding for the fiscal year.

Below are the updated PECFA numbers for June 2017. The RR Program reimbursed more than $5.2 million in claims in FY17.

The RR Program will provide monthly updates in the RR Report on the status of PECFA claims and the overall PECFA budget. The table below provides information on the number and value of claims submitted, the number and value of claims audited and ready for payment, and the remaining available funding.

If you’re a PECFA claimant or a consultant planning to seek reimbursement for costs incurred on PECFA-eligible sites, you’re reminded of two very important deadlines:

• PECFA claims must be submitted to the DNR within 180 days of incurring costs (i.e., completing a task).  If a claim for costs incurred is not submitted within this deadline, the costs will not be eligible for PECFA reimbursement; and
• All claims must be submitted by June 30, 2020, which is the day that the PECFA program will end in Wisconsin.

The DNR considers the date of submittal to the DNR to be the date a claim is emailed, postmarked, faxed or hand-delivered. If you plan to hand-deliver a claim, the DNR suggests getting a date stamp from the DNR staff person who receives the claim as a best management practice.

It would be most advantageous for sites in the PECFA program to have a Site Investigation and Remedial Action Options Report complete and submitted to DNR by now in order to be on track for closure by the June 30, 2020 if reimbursement is being sought.

Your DNR Project Manager can assist you with meeting that deadline.

Claims to the PECFA program are subject to open record requests. In order to keep personally identifiable information protected, the RR Program requests that you submit your W-9 and STAR Vendor forms as two individual PDFs separate from your claim documents. This will allow program staff to easily delete these files and the sensitive information after verification.

Both the W-9 (IRS Form W-9) and the STAR Vendor form (DOA-6457) can be found on the RR Program’s PECFA web page (http://dnr.wi.gov/topic/brownfields/pecfa.html) under the “Documents” tab near the top of the page.

On March 27, the Committee on Joint Finance approved the DNR’s request for additional PECFA funds for FY17. The funding will cover the claims already submitted to the RR Program (a backlog of almost $700,000), as well as the claims to be submitted between now and June 30, 2017. The DNR received the funding on April 19 and has begun to pay claims. All back-logged claims should be paid by May 5.