Petroleum and PECFA

External Advisory Groups Help Guide, Shape DNR Policy

The Remediation and Redevelopment Program puts to good use the skills and knowledge of its customers by working together in a collaborative manner through a number of External Advisory Groups (EAG). In fact, it’s one of the core values of the agency. And with funding from the US EPA’s 128(a) grant, the Brownfields and Outreach Section assists these groups with messaging and keeping customers and the public informed.

Now in its 20th year of advising the agency is the Brownfields Study Group (BSG). The study group is one of the oldest EAGs, created in 1998 at the direction of the Governor and State Legislature to evaluate Wisconsin’s brownfields initiatives and recommend improvements, as well as propose additional incentives for brownfields redevelopment. The BSG continues to drive important brownfields policy changes in Wisconsin and among its successes can count the creation of the Site Assessment Grant Program, which awarded more than $18 million to more than 200 communities before it was transferred to a different agency. The group was also instrumental in developing the One Cleanup Program Agreement with Region 5 EPA, the most comprehensive agreement of its kind, which helps expedite cleanups of properties across the state.

Continue reading “External Advisory Groups Help Guide, Shape DNR Policy”

PECFA U&C Schedule #23 Available Online

The Usual & Customary Cost Standardized Invoice and Task Reference Guide #23 are now available for January 2018 through June 2018 on the DNR’s PECFA web page on the Reimbursement tab. Please note the following updates:

  • New Task 5 – Subtask CR25 will provide for a maximum reimbursement of $1,250 for the submittal of a closure request when required to be submitted concurrently with a Site Investigation Report.
  • Task 7 clarification – Only one regulatory may be claimed per year for the required tax forms.
  • Task 18 – Obsolete
  • Task 26 – Obsolete
  • Task 27 now provides for three (3) claim prep charges per year for active scopes of work.
  • Task 31 – Clarification on consultant overnight per diems.

Please review the UCCS Task Reference Guide #23 for additional information.

Reminder: New Mailing Address for PECFA

On June 30, 2018, the Remediation and Redevelopment Program will cease using P.O. Box 8044 for PECFA submittals. At that time, we will consolidate all incoming mail into the current program-wide mailbox.

Please begin using the following address as soon as possible:

Wisconsin DNR – RR/5
P.O. Box 7921
Madison, WI 53707-7921

The PECFA submittals address is now updated on all the forms.

 

Snapshot: December PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of claims and the overall budget of the Petroleum Environmental Cleanup Fund Award (PECFA) award program.

Below are the updated PECFA claim numbers for December 2017, including the number of claims received, claims paid, and the total dollar amount of claims paid in the current fiscal year.

Number Value
Claims Received 77 $292,214
Claims Paid 71 $373,371
Claims in Audit Line
(as of December 31)
65 $346,944
Total Paid FY18 $3,196,105

 

Snapshot: November PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of claims and the overall budget of the Petroleum Environmental Cleanup Fund Award (PECFA) award program.

Below are the updated PECFA claim numbers for November 2017, including the number of claims received, claims paid, and the total dollar amount of claims paid in the current fiscal year.

  Number Value
Claims Received 93 $364,769
Claims Paid 140 $544,365
Claims in audit line (as of November 30) 76 $333,066
Total Paid FY18   $2,805,396

 

PECFA News: Fees and Reimbursement – cPAHs and Demolition

A modified RCL soil spreadsheet has been developed to assess seven carcinogenic polycyclic aromatic hydrocarbons (cPAHs) on a cumulative basis. Using this modified spreadsheet is considered a risk assessment and may be used to determine alternate environmental standards when attaining compliance with the non-industrial RCLs is not practicable. Pre-approval by the DNR of a risk assessment proposal is required before conducting and developing the risk-based standard (e.g. by using the modified RCL spreadsheet). A second DNR approval is required to use the risk-based standards as the soil RCLs. Under the PECFA program, costs for cPAH analysis will be approved as a variance at the Staff Professional hourly rate (a reasonable amount of hours depending on the amount of data), with up to two hours of Consultant Project Manager time to review and make conclusions.

Requests to use the risk-assessment approach and alternative risk-based standards for cPAH can be:

  • Included with any other fee-based request (with no additional fee required for the cPAH calculation) submitted during the investigation or remediation phase of the project; or
  • As a separate technical assistance request with fee ($700).

It is also possible for the requests for DNR approval to be included with the closure request. In that instance, standard closure fees will apply.

For more information on the risk assessment approach or using the modified RCL spreadsheet, see:

Risk Assessment Approach for Calculating cPAH Non-Industrial Direct Contact RCLs – Wis. Admin. § NR 722.11 (1) (RR-079)

Calculating Soil RCLs for PAHs Wis. Admin. Code § NR 722.11 (1) (RR-087)

Building Demolition

Building demolition will only be reimbursed if the DNR determines that it is necessary in order to complete response actions for PECFA-eligible contamination. Costs for building demolition must be approved in advance by the DNR through a variance.

Eligible activities related to building demolition include:
• costs for consultant and subcontractors to meet pre-demolition to agree upon plan of action;
• demolition contractor costs;
• asbestos and other hazardous material inspection costs;
• abatement of asbestos/hazardous materials;
• mobilization and hourly rate for waste haulers;
• actual landfill rates; and
• actual cost of landfill environmental fee.

(Please note: DNR Project Managers have the discretion to ask for bids to obtain reasonable costs.)

Ineligible activities related to building demolition include:
• DNR fees;
• costs for consultant oversight of the demo;
• costs for consultant oversight of the asbestos or other hazardous waste abatement by certified subcontractors;
• cost to remove or haul personal property or to oversee the removal of personal property; and
• site restoration.

(Please note: Other activities may be deemed ineligible at the discretion of the DNR Project Manager.)

As the PECFA program nears the June 2020 deadline, new issues regularly come up as consultants work to close sites. The Remediation and Redevelopment Program will address these issues, providing direction and consistency in managing them. Questions about PECFA or related issues may be addressed to mailto:Jenna.Soyer@wisconsin.gov or at 608-267-2465.

Snapshot: October PECFA Financials

The Remediation and Redevelopment Program provides a monthly update on the status of claims and the overall budget of the Petroleum Environmental Cleanup Fund Award (PECFA) award program.

Below are the updated PECFA claim numbers for October 2017, including the number of claims received, claims paid, and the total dollar amount of claims paid in the current fiscal year.

Number Value
Claims Received 93 $366,899
Claims Paid 140 $544,365
Claims in audit line (as of September 30) 32 $124,894
Total Paid FY18 $2,190,216

Please Use Updated PECFA Forms to Avoid Reimbursement Delays

To avoid any delays in processing claims for reimbursement from the Petroleum Environmental Cleanup Fund Award (PECFA) program, the Department of Natural Resources asks agents and consultants who do PECFA work to make sure that they are using the latest, up-to-date forms from the Remediation and Redevelopment program.

You can find all the current PECFA forms on the program’s PECFA web page, under the “documents” tab.

Updated forms include the following:

Snapshot: PECFA Financials

The RR Program provides monthly updates on the status of PECFA claims and the overall PECFA budget.

Below are the updated PECFA claim numbers for September 2017, including the number of claims received, claims paid, and the total dollar amount of claims paid in the current fiscal year.

Number Value
Claims Received 137 $547,713
Claims Paid 77 $521,805
Claims in audit line (as of September 30) 76 $333,066
Total Paid FY18 $1,719,127

PECFA Claim Information Now Available at BOTW

A password-protected website that was meant to be the new home for PECFA claim information after the discontinuation of Tracker on the Web (TOTW), has itself been discontinued.

Earlier this month, the Remediation and Redevelopment Program pulled the plug on “Tracker” because the aging technology that supported TOTW was no longer maintained by the State. The Program planned to provide the same information on a password-protected website.

However, after experiencing difficulties with this website and with formatting the information to be accessible, the RR Program is taking a new approach using the familiar database, BRRTS on the Web (BOTW).

Continue reading “PECFA Claim Information Now Available at BOTW”